Privacy Policy

Privacy Policy

Effective Date: 1 September 2025

EasyFiling, Inc. (“EasyFiling,” “we,” “our,” or “us”) is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, share, and protect your information when you use our website (https://easyfiling.us), applications, products, and services (collectively, the “Services”).

By using our Services, you agree to the terms of this Privacy Policy. If you do not agree, please do not use our website or Services.

1. Information We Collect

We collect information that identifies you, relates to you, or can be reasonably linked to you (“Personal Information”). This includes:

1.1 Information You Provide Directly

  • Account Details: Name, email address, phone number, password, billing address.
  • Business Information: Company name, state of incorporation, registered address, EIN, ownership information, documents submitted for filings.
  • Payment Information: Credit/debit card details, billing history, and payment processor data (we do not store full card numbers).
  • Document Uploads: IDs, certificates, formation documents, signatures, compliance forms.
  • Communications: Emails, support tickets, live chat messages, and phone conversations.
  • Service Orders: Information related to your incorporation, compliance, tax, or document filing requests.

1.2 Information Collected Automatically

  • Log & Device Data: IP address, browser type, device identifiers, operating system, access time, language, referring URL.
  • Usage Activity: Pages viewed, actions taken, time spent, clicks, login/log-out events.
  • Cookies & Tracking Tools: Cookies, beacons, pixels, session tokens, analytics tags.
  • Location Data: Approximate location based on IP address.

1.3 Information Received from Third Parties

  • Service Providers: Registered agents, banks, payment processors, compliance partners.
  • Government Databases: Public filings and company records.
  • Business Partners: Referral sources, affiliates, marketplace partners.
  • Identity Verification Partners: To confirm authenticity of identity documents.

2. How We Use Your Information

We use your information for the following purposes:

2.1 Service Delivery

  • Forming business entities (LLCs, corporations, etc.)
  • Filing documents with government agencies
  • Preparing EIN applications, annual reports, and compliance filings
  • Processing payments and maintaining billing records

2.2 Communication

  • Sending service updates, reminders, deadlines, notices, and confirmations
  • Customer support and troubleshooting
  • Sending promotional or educational content (optional)

2.3 Security & Fraud Prevention

  • Verifying your identity
  • Detecting suspicious activities
  • Protecting accounts and preventing unauthorized access

2.4 Improving Our Services

  • Analytics, usage tracking, and performance measurement
  • Website optimization, feature development, and UX improvements

2.5 Legal & Regulatory Compliance

  • Satisfying government requests
  • Meeting tax, reporting, and compliance obligations

3. How We Share Your Information

We do not sell your personal information.

We may share information only when necessary:

3.1 Service Providers

With contractors and vendors that help us run our Services, including:

  • Cloud hosting (AWS, Google Cloud, etc.)
  • Payment processors
  • Registered agents
  • Filing and compliance partners
  • Email and messaging providers
  • Document storage services

3.2 Government Agencies

  • IRS (e.g., EIN filings, compliance forms)
  • State agencies (Secretary of State offices, Department of Revenue)
  • Regulatory authorities as required

3.3 Business Partners

When you choose to use optional third-party services like bank account opening.

3.4 Legal Requirements

We may disclose information to comply with law, respond to subpoenas, or protect our legal rights.

3.5 Corporate Transactions

If EasyFiling undergoes a merger, sale, investment, or reorganization, your information may be transferred.

4. International Data Transfers

If you access the Services outside the United States, your data may be transferred to and processed in the U.S. or other locations where our partners operate.
We take reasonable steps to ensure adequate data protection consistent with applicable laws (GDPR, EU SCCs, etc.).

5. Data Retention

We retain your information only for as long as necessary to:

  • Provide services and maintain your account
  • Meet legal and tax obligations
  • Resolve disputes or enforce agreements

Once no longer needed, data is deleted or anonymized.

6. Your Rights & Choices

Depending on your jurisdiction, you may have the following rights:

6.1 Access

Request a copy of your personal information.

6.2 Correction

Correct inaccurate or incomplete information.

6.3 Deletion

Request deletion of your data (subject to legal obligations).

6.4 Restriction / Objection

Limit or object to certain types of data processing.

6.5 Portability

Request transfer of your data to another provider.

6.6 Marketing Opt-Out

Click “unsubscribe” at the bottom of marketing emails.

To submit a request, email us at: privacy@easyfiling.us

7. GDPR Notice (EU/EEA Users)

If you are located in the EU/EEA, you have additional rights under the GDPR.
We process data based on:

  • Contractual necessity
  • Legal obligations
  • Legitimate interests
  • Consent (for cookies, marketing)

You may file a complaint with your local Data Protection Authority.

8. CCPA Notice (California Residents)

If you reside in California, you have these rights under the CCPA:

  • Right to know what personal data is collected
  • Right to access and request deletion
  • Right to opt out of sale or sharing (we do not sell data)
  • Right to non-discrimination

Submit requests to: privacy@easyfiling.us

9. Cookies & Tracking Technologies

We use cookies and similar tools for:

  • Authentication
  • Analytics (Google Analytics, Meta Pixel, etc.)
  • Personalization
  • Advertising and retargeting
  • Security

You may disable cookies in your browser settings, but some features may not function properly.

10. Data Security

We implement technical, administrative, and physical safeguards, including:

  • SSL encryption
  • Firewalls
  • Secure storage
  • Limited access controls
  • Regular security audits

However, no online system is 100% secure.

11. Children’s Privacy

Our Services are not intended for individuals under 18.
We do not knowingly collect data from minors.
If such data is discovered, it will be deleted immediately.

12. Third-Party Websites

Our Services may contain links to third-party websites.
We are not responsible for their privacy practices.
Review their policies before providing personal data.

13. Changes to This Privacy Policy

We may update this Policy periodically. Updates will be posted with a revised effective date.
Material changes may be communicated by email or account notification.

14. Contact Us

If you have questions or requests related to this Privacy Policy, contact:

EasyFiling, Inc.
Email: privacy@easyfiling.us
Website: https://easyfiling.us