The IRS EIN application process is straightforward, making simple mistakes can lead to frustrating delays when you’re eager to get your business up and running.
With the right preparation and knowledge of IRS requirements, you can breeze through the EIN application and get approved quickly.
This guide will walk you through the entire process, highlight common pitfalls to avoid, and share pro tips to ensure your application sails through smoothly.
What is an EIN?
An Employer Identification Number (EIN) is a nine-digit business ID number of nine-digit given by the IRS to keep track of a business and its taxes.
EINs are used for filing taxes, hiring workers, as well as partnerships, companies (LLCs and corporations), nonprofits, trusts, and opening business bank accounts. The application process to get one is easy, but it’s important to fill in the details carefully to avoid problems or delays.
Different Application Process of the IRS EIN
The IRS provides four ways to apply for an EIN, each with its own processing time and requirements. Here’s a detailed breakdown of each method:
1. Online Application (Fastest Method)
It’s the fastest and easiest way to get an EIN. It’s free and available Monday to Friday, 7 AM to 10 PM Eastern Time.
Steps to apply:
- Go to the IRS EIN Assistant page.
- Select your business type (LLC, corporation, etc.).
- Fill in the required details (business name, address, responsible person’s name, etc.).
- Submit the form.
- Get your EIN instantly in a downloadable PDF.
2. Fax Application (Slower but Reliable)
If you don’t have internet access, faxing is a good alternative. It’s still free, but slower than the online process.
Steps to apply:
- Download and complete Form SS-4.
- Fax the completed form to the IRS at (855) 641-6935.
- Wait for the IRS to fax back your EIN (usually takes 4-5 business days).
3. Mail Application (Slow Method)
Mailing is for those who prefer not to use online or fax options, but it’s the slowest method.
Steps to apply:
- Complete Form SS-4.
- Mail it to the IRS address based on your location (for U.S. businesses: IRS EIN Operation, Cincinnati, OH 45999).
- Wait for the IRS to send back your EIN confirmation (takes about 4-6 weeks).
4. Phone Application (For International Applicants Only)
This option is only available for businesses outside the U.S. It’s the fastest method for international applicants.
Steps to apply:
- Call the IRS at (267) 941-1099 (not toll-free).
- Provide the necessary details to the IRS representative.
- Receive your EIN over the phone.
Common Mistakes to Avoid When Applying for the IRS EIN Application
When applying for the IRS EIN Application, small errors can lead to delays or rejection. Below are some common mistakes to watch out for:
1. Choosing the Wrong Business Type:
Make sure to select the correct entity type, like LLC, corporation, or sole proprietorship. Picking the wrong one can cause tax issues later. If unsure, check with a legal or tax advisor before applying.
2. Mismatched Information:
The business name and address must match the details filed during business registration. Any differences can confuse and delay the EIN. Always use the exact name and address from official documents.
3. Applying Too Early:
Do not apply for an EIN before the business is legally formed. The IRS checks this information, and if the business is not officially set up, the EIN request may be denied. Make sure the business is properly registered before starting the application.
4. Using the Ein Too Soon:
It is best to wait around 10 days after getting the EIN before using it to open a bank account. This gives the IRS time to update its system so banks can confirm the number. Waiting ensures smooth bank verification without issues.
5 Tips for a Smooth Approval of the IRS EIN Application
To avoid delays and make sure the IRS EIN application goes smoothly, follow these simple tips:
1. Double-Check All Information Before Submitting:
Make sure every detail, like business name, address, and SSN or ITIN, is correct. Even small mistakes can slow down the process or lead to rejection. It’s helpful to review the form at least twice before sending it.
2. Apply During IRS Business Hours for Online Submissions:
The online system only works from Monday to Friday, 7 AM to 10 PM Eastern Time. Applying during this time gives immediate results. Submitting outside of these hours may result in delays or errors.
3. Use a Reliable Internet Connection to Avoid Timeouts:
A stable connection helps prevent errors or form loss. This keeps the process quick and stress-free. Avoid using public or weak Wi-Fi connections during the process.
4. Keep Your Ein Confirmation Letter (Form CP-575) Secure:
This document proves the EIN has been issued. It may be needed for opening bank accounts or filing taxes. Save a digital and printed copy in a safe place for future use.
5. Verify State Requirements (Some States Need Separate Tax IDs):
Some states require a separate ID number for state tax purposes. Check with your state’s tax office to be sure. Each state has its own rules, so visit the official state website for guidance.
How EasyFiling Simplifies the IRS EIN Application Process
Getting an EIN can feel confusing, especially for new business owners, but with EasyFiling’s expert EIN services, the process becomes simple and stress-free. From form filling to final approval, we handle the tricky parts of the IRS EIN Application process so business owners can focus on growing their business.
Clear Step-by-Step Help:
EasyFiling guides you through each part of the application, explaining terms like “responsible party” and “entity type” so you fill out Form SS-4 correctly the first time.
Fast & Hassle-Free Submission:
Your application is sent directly to the IRS for quick processing, avoiding delays from mistakes or missing information. This is perfect if you need your EIN fast for banking or hiring.
Automatic Error Checking:
The system catches common mistakes (like wrong SSNs or business names) before submitting, reducing the chance of rejection.
Secure & IRS-Compliant:
Your sensitive data (SSN, business details) is protected with encryption, and the service follows all IRS rules. You’ll also get a copy of your EIN confirmation for safekeeping.
Extra Business Support:
After getting your EIN, EasyFiling helps with next steps like tax filings, state registrations, and even LLC formation—saving you time and effort.
Wrapping Up
An EIN is essential for legal compliance, tax filing, and smooth business operations. Whether you’re hiring employees, opening a bank account, or filing taxes, having this number keeps your business in good standing with the IRS.
Don’t wait until the last minute; apply for your EIN early to avoid delays. Following the IRS guidelines ensures a quick and hassle-free approval process.
Need expert assistance? Get professional help to secure your IRS EIN Application correctly the first time with Easyfiling
Frequently Asked Questions
Can I Get an EIN Before Forming My Business?
Yes, but only if you’re forming a corporation or LLC. The IRS requires you to have your business entity established first before applying for an EIN.
What’s the Difference Between an Ein and a Tin?
An EIN (Employer Identification Number) is a type of TIN (Taxpayer Identification Number) specifically for businesses. Individuals use SSNs (another type of TIN) while businesses use EINs.
Can I Use My SSN Instead of an EIN?
Sole proprietors without employees can use their SSN, but getting an EIN is recommended to protect your personal information and appear more professional to banks/clients.
How Do I Know if My EIN Application Was Approved?
For online applications, you’ll receive your EIN immediately after submission. For fax/mail: The IRS will send your EIN confirmation (Form CP-575) once processed.
What Should I Do if I Lose My EIN?
You can:
- Find it on previous tax returns or business documents
- Call the IRS Business & Specialty Tax Line at (800) 829-4933
- Check any IRS correspondence you’ve received
Swostika Silwal
